Lubrizol Secretary in Shanghai, China

Secretary

PURPOSE:

· Primarily responsible for administrative support to Business/Function directors

· Provide administrative support to business teams when needed

RESPONSIBILITIES / ACCOUNTABILITIES:

· Plan, budget and schedule business travels and make travel arrangements as well as agenda;

· Handle and track expense reimbursement;

· Maintain calendars, schedule meetings and appointments.

· Per request, participate in the meetings to make minutes or reports;

· Receive and screen telephone calls and e-mails

· Edit and maintain SharePoint per request

· Effectively and professionally communicate with all levels of the organization and provide proper assistance/information on behalf of internal customers

· Per request, draft or update PowerPoint slides for meetings/presentations

· Receive oversea visitors, take full charge of VIP guests’ visiting agenda, including setting up appointments, ground transportation, hotel booking, entertainment, etc

· Organize department offsite meetings or department outings

· Assist with secretary team projects when required

· Perform related duties and responsibilities as required by line manager or internal customers

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS:

Education & Experience

· Bachelor’s degree; Major in English Literature and Business Administration preferred

· Minimum of 3 years solid working experience in executive secretarial area, MNC admin assistant experience preferred

Skills

· Highly proactive and result oriented

· Excellent communication and coordination skills

· Good planning and time management;

· Must be able to work under pressure

· Attention to details

· Demonstrated ability of organizing events/large conferences

· Fluent in both verbal and written English

· Good command of MS office - Word, Excel, PowerPoint;

COMPETENCIES:

· Execution and Planning (Level 1)

· Open Communication (Level 1)

· Building Relationships (Level 1)

· Establishing Trust (Level 1)

· Analysis (Level 1)

· Adaptability ( Level 1)

Job Segment: Secretary, Clerical, Developer, Administrative Assistant, Sharepoint, Administrative, Technology