Lubrizol Administrative Assistant - Travel and Meeting Department in Cleveland, Ohio

Administrative Assistant - Travel and Meeting Department

48141

The Lubrizol Corporation, a Berkshire Hathaway company , is a market-driven global company serving customers in more than 100 countries. We own and operate manufacturing facilities in 17 countries, as well as sales and technical offices around the world. Through our global sales and manufacturing networks, we are able to deliver the products and services our customers need, where and when they need them.

At Lubrizol, our mission is straightforward: We improve lives as an essential partner in our customers’ success, delivering efficiency, reliability or wellness to their end users. Read the cover story at https://www.lubrizol.com/-/media/Lubrizol/Our-Company/Documents/Eric-Schnur-Smart-Business-Article.pdf in Smart Business Magazine to learn how Lubrizol plans to advance its growth.

Administrative Assistant- Travel and Meeting Department

Job Summary

Lubrizol is seeking an Administrative Assistant for our Travel and Meeting Services department. We are looking for an individual who is efficient with good attention to detail. The ability to multi-task in a very fast paced environment is a must. The ideal candidate for the job must be resourceful, a good problem solver and organized. They will need to be a team player as assisting the department and their many functions related to travel, meetings and credit card administration requires dynamic interaction.

Responsibilities

  • Generate memos, emails and reports for meeting planning, credit card reconciliation and credit card maintenance

  • Respond to questions and training on the Concur Travel booking tool

  • Implement and monitor travel, meeting and credit card programs as directed as well as provide Excel reporting when needed

  • Tracking, booking as well as monitoring billing for all ground transportation vendors

  • Open and close as well as preform required maintenance of the Employee Corporate T&E card

  • Monitor daily bank reporting for past due balances and fraud

  • Process the travel incoming and outgoing mail

  • Extensive filing, record keeping and organization

  • Assist with emergency after hour billing and correspondence

  • Assist with scheduling appointments and security clearance for guests

  • Follow-up with travel vendors to assist with monthly credit card reconciliation

  • Monitor Purchase requisitions for travel departments bills and supplies

  • Assist employees with Travel Documents with regard to passports and visas

  • Organize and maintain the travel One-Note

Required Skills

  • High school diploma with some college or specialized certifications

  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

  • Ability to analyze and revise operating practices to improve efficiency

  • Detail oriented and comfortable working in a fast-paced office environment

  • Exceptional communication skills

  • Superior organization skills and dedication to completing work in a timely manner

  • Team player

With multiple facilities in and around Cleveland, Ohio at http://www.thisiscleveland.com/ , Lubrizol is located in one of the largest economic regions in the United States. For the last seven years Lubrizol has been named one of the top workplaces in Northeast Ohio, and in 2016 was judged as the number one workplace by Northeast Ohio’s annual Top Workplaces survey at http://www.cleveland.com/business/index.ssf/2016/06/lubrizoltoplargecompanywin.html#incart . Buzzing with business, culture, knowledge and entertainment, Northeast Ohio is a vibrant place for people of all ages and walks of life to live, learn, work and play. This region offers a little bit of everything for everyone - ethnically-diverse communities at https://globalcleveland.org/ , affordable housing, award-winning schools and universities, world-class healthcare, indoor waterparks and zoos, ski resorts, museums, halls of fame, one of the longest water-fronts in the country, and the most concentrated square mile of art, cultural, education and health institutions in the nation. From making your heart race at Cedar Point, to attending a professional sporting event or biking or hiking through over the 100,000 acres of state parks, to catching a Broadway show at Playhouse Square - the second largest performing arts center in the country, you can make it happen right here in Cleveland, Ohio .

Lubrizol is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, race, color, national origin, citizenship, age, religion, marital status, military service, sexual orientation, genetic information, gender identity, or any other characteristic or trait protected by federal, state, or local law.

Nearest Major Market: Cleveland

Nearest Secondary Market: Akron

Job Segment: Secretary, Bank, Banking, Clerical, Developer, Administrative, Technology, Finance