Lubrizol Secretary in Shanghai, China

Secretary

BU/Function: Admin Support

Locatio n: Shanghai Pudong, China

Job Title : Secretary

Reporting to (Job Title):

Executive Assistant

Reporting to the Job Holder (subordinate) :

0

PURPOSE:

  • Primarily responsible for administrative support to Business/Function directors

  • Provide administrative support to business teams when needed

RESPONSIBILITIES / ACCOUNTABILITIES:

  • Plan, budget and schedule business travels and make travel arrangements as well as agenda;

  • Handle and track expense reimbursement;

  • Maintain calendars, schedule meetings and appointments.

  • Effectively and professionally communicate with all levels of the organization and provide proper assistance/information

  • Receive oversea visitors, take full charge of visiting agenda, including setting up appointments, ground transportation, hotel booking, entertainment, etc

  • Edit and maintain SharePoint

  • Organize team events

  • Per request, draft or update PowerPoint slides for meetings/presentations

  • Assist in projects as assigned by line manager

  • Perform related duties and responsibilities as required

REQUIREMENTS – EDUCATION, EXPERIENCE, SKILLS:

Education & Experience

  • Bachelor’s degree; Major in English Literature and Business Administration preferred

  • Minimum of 3 years solid working experience in a MNC secretarial area

Skills

  • Highly proactive and results-oriented

  • Excellent communication and coordination skills;

  • Fluent in both verbal and written English;

  • Good planning and time management skills;

  • Willingness to take challenges and can work under pressure

  • Attention to details

  • Demonstrated ability of organizing events/large conferences

  • Good command of MS office - Word, Excel, PowerPoint;

COMPETENCIES:

  • Execution and Planning

  • Open Communication

  • Building Relationships

  • Establishing Trust

  • Analysis

  • Adaptability

Job Segment: Secretary, Developer, Clerical, Administrative Assistant, Sharepoint, Administrative, Technology