Lubrizol Lab Administrative Assistant (Contractor) in Zhuhai, China

Lab Administrative Assistant (Contractor)

PURPOSE :

Provide administrative services for Zhuhai Research, Development and Testing Laboratories (ZRDT), which includes laboratory, office and site administration, planning and support for meetings and travel, translation services, and serving as point of contact with other LZ locations. Work in safe manner in laboratory and site. Effective and efficient administrative support brings value to Lubrizol Additives by helping ZRDT provide local and timely technical support to our customers.

RESPONSIBILITIES / ACCOUNTABILITIES:

Administrative support for ZRDT Laboratories

General items overall for the whole lab

  • Plan and coordinate internal/external visits to ZRDT either specifically to the lab or in coordination with plant, working with GM administrative assistant. This may include making hotel and transportation arrangements, developing visit itineraries, scheduling visit meetings, business dinners and meeting rooms. Serve as point of contact to ensure visitors’ needs are met.

  • Schedule and arrange meetings. Attend monthly Zhuhai lab staff meetings; facilitate meeting as required.

  • Handle consumables purchase: purchase requisition creation, goods received and related payment applications.

  • Support lab team for submitting hardcopy T&E reports and attendees records.

  • Serve as internal auditor to support implementation of ISO

  • Conduct regular laboratory fixed assets check in support of Finance Dept.

  • Coordinate work orders with Maintenance Dept. to guarantee lab facilities are operating well.

  • Coordinate with Logistics on customs clearance and delivery of imported equipment or imported materials.

  • Maintain equipment installation/maintenance documents and records.

  • Organize team building activities, lab events or functions

  • Track operating and capital budgets monthly Administrative support for CTSL (China Technical Services Laboratory)

  • Handle Testing Division quarterly metrics

  • Serve as contact and manage CTSL SharePoint site

  • Coordinate capital purchase with Procurement and Engineering, handling technical specifications, SOL (statement of labor), AR (appropriation request), MOC (management of change).

  • Assign training courses to lab team members as HR active learner administrator

  • Coordinate with HSE&S to follow up assigned near miss actions, occupational health check, fire drill, etc.

  • Provide administrative support for Segment visitors: hotel reservations, transportation arrangements, etc.

  • Coordinate and follow up on equipment repairs. Serve as liaison with vendor, create Notification of Maintenance or MOC, as needed.

  • Support Segment requested testing at external 3 rd party labs. Set up testing method in GBTRS (Global Blend Test Request System), create PR and handle payment application.

  • Support Segment sample delivery logistical needs.

  • Handle other administrative work as assigned by CTSL manager. Administrative support for Zhuhai QA (Quality Assurance)

  • Refer to administrative support for ZRDT.

  • Handle other administrative work as assigned by QA Supervisor. REQUIREMENTS (education, experience, competencies and specific job requirements):

  • Education Background:

  • University degree in administration management or related disciplines (chemistry background is a plus).

  • Experience

  • Minimum 3-5 years working experience as administrative assistant, including lab or office administrative management and personal administrative support.

  • Experience working at a plant or lab construction site is an asset.

  • Knowledge, technical/professional skill:

  • Computer knowledge – Microsoft Office, SAP

  • High sense of confidentiality

  • Good organization, planning and time management skills

  • Strong communication and coordination skills

  • Strong leadership and willing to take challenges

  • Proactive and detail-oriented

  • Language Skill:

  • Good verbal and written communication skills in English and Mandarin

Job Segment: Secretary, Laboratory, Clerical, Engineer, ERP, Administrative, Science, Technology, Engineering